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Attendance & Serving Assumptions
These counts drive every calculation. Change one and all quantities update. "Planning" is the headcount meals are planned for; age groups are used by items that target an age group (like coffee for ages 12+).
Meals
Each meal uses its day's planning count unless you set a different headcount for that meal.
Menu coverage check
From the spreadsheet's Menu column. Items flagged here aren't on the shopping list.
Import, Export & Print
A clean checklist with portions, quantities to buy and notes, grouped by category.
Export
CSV opens in Excel or Google Sheets and keeps serving size, total required, package size and recommended vs. actual quantity in separate columns. The backup file restores everything (including checkmarks and notes) on another device or browser.
Import the spreadsheet
Import a CSV in the same format as the original shopping list (Item, Quantity, Attendance, Menu). New rows are added as items to review; existing items, your checkmarks and notes are kept. In Excel use File → Save As → CSV; in Google Sheets use File → Download → CSV.
Where your work is saved
Every change saves automatically in this browser on this device. It survives refreshes and closing the tab, but it does not sync to other phones or computers. To move your work, use Download backup here and Restore backup on the other device.